So many of the organizations I work with aren't quite sure they actually know what they should about human resources best practices and legal requirements. A common question I get is "what should be included in the employee personnel file?" An equally important question should be "what should NOT be included in the employee personnel file?" Oftentimes, and especially in small organizations, individuals who haven't been trained in human resources are being asked to take on this important responsibility. It is not unusual for me to have conversations that lead me to ask, "do you know what you should know?"
What are some important things you should know if you're responsible for HR in your organization? Here's my short list.
What should be included and excluded in each employee personnel file
How to produce a job description for each position
How to produce an employee handbook
How to develop consistent onboarding and offboarding practices
Whether or not you should have rest break waivers signed by some employees, all employees, or none of your employees
Whether or not you should conduct annual VDT training
Whether or not you should conduct prevention of sexual harassment training
In addition, here is my short list of documents and/or templates you probably should use for these practices.
Performance improvement plan
Emergency contact form
Reference verification form
New employee checklist
Background check authorization
Authorization to release reference information
And this is just a starting point. Depending on the specifics of your company--size, for profit or nonprofit, industry, geographic location, annual revenue, number of employees, company structure--you will likely need more. This is a starting place and should in no way be considered all inclusive. When I start working with any organization, this is where I start. From there we build on the basic necessities and work our way up to creating a Culture of Excellence. Compliance first. Then excellence.
If you need any help with what has been discussed here, be in touch with my firm. We do this and more every day and we do it well.